Executive Assistant

·     Maintain and handle scheduling of all meetings and appointments

·       Answer phones and retrieve voicemails daily

·       Responsible for managing all business correspondence

·       Organize and arrange both onsite and offsite meetings and other event planning duties

·       Arrange travel needs through internal travel department and create complete travel itineraries for all trips

·       Manage, organize and maintain accurate files

·       Act as liaison between Executive and business colleagues

·       Perform other duties as assigned 

·       Experienced professional with a minimum of 3-5 years of experience, preferably with both executive assistant and personal assistant experience

·       Excellent English, grammar, written and oral communication skills

·       Proven record of successful problem solving

·       Superior organizational skills and record-keeping, and strong attention to detail

·       Excellent interpersonal skills, positive attitude and high energy level

·       Requires some flexibility with work schedule

·       Adaptable, flexible to changes and the ability to work in a fast-paced environment

·       Proficiency in Microsoft Windows, Excel, PowerPoint, and related software

·       Bachelor’s degree required

Citadel Securities is looking for administrative and organizational support for senior executives across multiple business units. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment.  This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be effective addressing a number of internal and external audiences in a professional manner.  This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.