Executive Assistant

Chicago, New York

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Job Description

Key Responsibilities
·     Maintain and handle scheduling of all meetings and appointments
·       Answer phones and retrieve voicemails daily
·       Responsible for managing all business correspondence
·       Organize and arrange both onsite and offsite meetings and other event planning duties
·       Arrange travel needs through internal travel department and create complete travel itineraries for all trips
·       Manage, organize and maintain accurate files
·       Act as liaison between Executive and business colleagues
·       Perform other duties as assigned 
Skillset Requirements
·       Experienced professional with a minimum of 3-5 years of experience, preferably with both executive assistant and personal assistant experience
·       Excellent English, grammar, written and oral communication skills
·       Proven record of successful problem solving
·       Superior organizational skills and record-keeping, and strong attention to detail
·       Excellent interpersonal skills, positive attitude and high energy level
·       Requires some flexibility with work schedule
·       Adaptable, flexible to changes and the ability to work in a fast-paced environment
·       Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
·       Bachelor’s degree required

Required Skills

Citadel Securities is looking for administrative and organizational support for senior executives across multiple business units. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment.  This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be effective addressing a number of internal and external audiences in a professional manner.  This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through. 

About Citadel Securities

Citadel Securities is the next-generation capital markets firm and a leading global market maker. We provide institutional and retail investors with the liquidity they need to trade a broad array of equity and fixed income products in any market condition. The brightest minds in finance, science and technology use powerful, advanced analytics to solve the market’s most critical challenges, turning big ideas into real-world outcomes.